You’ve realized hiring a personal assistant will not only increase your personal free time, but also your professional capacity. Congrats! You’ve won the first battle.

Now, to find that special someone who is resourceful, honest, proactive, and will bring a positive outlook and real value to your world. Welcome to the second battle. Read on for our advice on where to find the right personal assistant for you.

 

Personal Assistant Services

Personal assistant services, sometimes called agencies, will match you with an assistant and charge you an hourly fee for your work together. The best services guarantee you will always work with the same assistant, employ assistants on W2s through their company, and provide all required insurances for your assistant to work in your home or office securely. You will likely be asked to sign an open-ended agreement detailing the terms and the hourly rate. Feel free to ask for a supplemental NDA if the confidentiality policy isn’t sufficient. Fees can range from $50-85/hour, and be sure to ask about session or weekly usage minimums.

 

Best If You:

– Are turbo busy, with no time or desire to babysit your assistant

– Need part-time, flexible support

– Have never had an assistant before

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Pros:

– Most flexible scheduling choice, and access to a team of assistants who can fill in for yours on sick or vacation days

– Provides you with access to excellent, experienced assistants, and relieves you of all employer responsibility

– Management structure in place to help you and your assistant troubleshoot issues

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Cons

– Can be expensive depending on the hourly rate, but like most things, you get what you pay for

– Some companies employ assistants on 1099s, which means your assistant is not covered by appropriate insurances and you are liable if yours is injured in your home

– Many companies have session or weekly usage minimums, forcing you to pay for time you may not need

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Ask these 3 questions before you sign up:

1. How long have members of your current team been with your firm? Answer: 6 months – 1 year

2. Are your assistants independent contractors or employees of your company? Answer: Employees

3. What is the process to become an assistant with your firm? Answer: Multiple interviews, reference checks, criminal and motor vehicle background checks

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GYST meets all of these requirements (and a few more), get started here or give us a call at (917) 912-9206. 


 

Recruiters/Staffing Agencies

A recruiter will send you a handful of resumes to review, and invite you to interview the ones you like. Once you have picked a candidate to hire, that person will become your employee and your sole responsibility. You will be asked to sign an agreement with the recruiter up front which details the terms to retain the recruiter, and the fee for hiring one of their candidates, usually 15-30% of the assistant’s annual salary.

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Best If You:

– Need a full time personal/executive assistant

– Need an on-call or live-in personal assistant

 – Already employ, or are set up to employ household staff

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Pros:

– Some of the best candidates work with recruiters and are only available through them, in the same way the best apartments are only available through brokers

– You have the opportunity to interview many candidates

– You are the direct employer of your assistant, if that is a responsibility you’d like to assume

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Cons:

– Recruiter fees can be very costly, and some require you pay your assistant a predetermined salary, giving you little flexibility in salary negotiation

– It will be your responsibility to keep the process moving by engaging with the time-consuming process of sorting through resumes and conducting multiple interviews

– If the candidate you hire doesn’t work out, you may have wasted time and energy, with no guarantee the recruiter will help you find a replacement without another fee

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Ask these 3 questions before you sign up:

1. How do you vet your candidates before I meet them? Answer: at least one interview, 3 reference checks and a criminal and motor vehicle background check

2. How much is your fee? Answer: somewhere between 15-30% of candidate’s annual compensation

3. What happens if the person I choose doesn’t work out? Answer: most recruiters will have a clause in your agreement stating they will work with you to find a replacement if the candidate leaves or is let go within 60 days of hire, try to negotiate for 90 days

 


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Craigslist

Good old Craigslist will help you find a recent college grad, an actor between gigs, and occasionally a diamond in the rough. There are no rules of engagement here, and no fees except the $25 job listing.

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Best If You:

– Have lots of time to sort through the hundreds of resumes you will receive

– Are experienced in hiring, and feel confident in your ability to fully vet candidates

– Have time and energy to work closely with your assistant, as they will likely need a lot of hand-holding

– Have very simple and straightforward tasks for your assistant to complete, and don’t plan on disclosing confidential information

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Pros:

– Usually the most cost effective option

– You set all the terms for working with your assistant, giving you flexibility, but also a lot of relationship maintenance work

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Cons:

– Least secure option; you simply don’t know what you’re going to get

– Most labor intensive on the hiring side and on the working relationship side

– No commitment from the assistant; they can leave at any time, leaving you in a lurch

– Typically assistants you find here will have very little experience and spend a lot of time (that you are paying for) learning how to do what you need them to do

Tell us about your assistant search, we’d be happy to help: hi@gystplease.com.

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